Did you know the average employee prints out around 45 sheets of paper every single workday? In fact, studies show that around 95 percent of business information is on physical paper, according to the International Data Corporation. Other research indicates employees using 10,000 sheets of paper every single year. These numbers can be surprising to business owners already using portable scanners. If you are not using portable scanners for business related purposes, you are missing several benefits. Laptop scanners can reduce labor, overhead and cost on materials, which will increase your bottom line. Storing scanned documents is simple with a comprehensible digital filing system or the cloud.
It might surprise you to find out the average business produces around 19 copies of each document. With a digital filing system, there is no need to make almost 20 copies of every business document. Filing each physical document cost about 20 dollars in labor, which is one of the reasons why a digital filing system is superior. Furthermore, companies spend about 120 dollars in labor, just to search for documents that are lost or misfiled. With a digital filing system, you do not have to worry about looking around for documents. A digital filing system has an intelligent search function to find what you are looking for in a matter of seconds.
Portable scanners are beneficial for saving space as well. We have all seen the typical office full of filing cabinets, which takes up a lot of space. By using portable scanners equipped with a digital filing system, you can create additional space in your office. Digital documents are not susceptible to floods, fire and theft. Documents stored on the cloud are more secure than documents sitting in filing cabinets in your office. In addition to portable scanners, a business card scanner also provides benefits you should be aware of. A business card reader will scan, store and send business cards back to the office without physically returning to the office.